State of play and review of existing initiatives

AuthorCarbonar, Giulia; Sterling, Raymond; Spirinckx, Carolin; Vandevelde, Birgit; De Groote, Maarten; Dourlens-Quaranta, Sophie; Lodigiani, Alessandro; Volt, Jonathan; Borragán, Guillermo; Glicker, Jessica; Kondratenko, Irena; Toth, Zsolt; Rajagopalan, Neethi; De Regel, Sofie; Rapf, Oliver; Calderoni, Marco; Loureiro, Tatiana
Introduction to Task 2
Over the lifespan of buildings, data is routinely collected by multiple stakeholders for various
reasons as many decisions rely on data availability. However, the lack of a common approach
and structure among stakeholders which would make this wealth of information widely
available, organised and easily accessible, makes this data often unusable as it gets
discarded, forgotten or it is not compatible with other stakeholders’ systems13. The lack of
an overarching structure shared across the built environment leads to information
asymmetry, lack of transparency and higher risk for investment and decisions.
Tools for information management applied to buildings have the potential to enable better
decision making throughout the building lifespan: management of technical and function
aspects, safety, conservation of economic value, certification14, improved energy and
environmental performances, etc. Organised and shared data that can be re-used would not
only reduce uncertainty but also time and cost needed for recollecting missing information.
In a more simplistic concept, building logbooks are a repository developed for the
management of buildings information. Overtime, due to the complexity of buildings and the
number of stakeholders involved, the idea of building logbooks has developed in different
ways, resulting in the creation of an array of tools and requirements across Europe and
worldwide for collecting and using buildings’ data.
To be able to inform future decisions and set a direction that will support the widespread
use of digital building logbooks across Europe, it is important to understand what is already
available, in particular what works and what doesn’t, in the existing (and past) building
As part of Task 2, 40 building logbook initiatives in different countries have been analysed
with the aim to highlight key success factors and barriers to the implementation of building
Approach implemented
The identification of the initiatives started with a thorough literature review and desk
research, which was then integrated with the feedback received by the stakeholders during
interviews and online survey as part of Task 1. The final list includes 40 initiatives (see
below): thirty-one are from EU countries, one is from Iceland (non-EU/COSME country), one
from the USA and one from Switzerland (both non-EU/non-COSME countries) together with
six H2020 research projects.
Each building logbook was analysed using an evaluation template (see Annex A in Report 2
Building Logbook State of Play [2]) which covered several aspects:
Description of the initiative;
Data fields and functionalities included;
Public or private, paper or digital, mandatory or voluntary;
13 RICS “Global trends in data capture and management in real estate and construction”, Nov. 2017 – see
14 Dejaco, M. et al. (2017) “Streamlined management of the built environment: the district and the building
logbook as risk prevention tools”. Re-shaping the construction industry, Maggioli Editore

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